Town of Greenfield
Selectmen’s Meeting Minutes
Tuesday – January 15, 2008 – 6:00 pm
Present: Chairman, Aaron Kullgren; Selectwoman: Karen Day; Selectman: Jarvis Adams, IV
Call to order by Chairman Kullgren at 6:00 pm
Appointments:
7:00 – Supervisors of Checklist, Linda Dodge, Bruce Dodge & Ellen Sanford –
· Wireless Connection - There were problems with the wireless connection at the meeting house on Election Day. Checklist Supervisor, Linda Dodge had reported these problems to Administrative Assistant, Deb Davidson earlier. It was discovered the reason the connection continually was lost is the Police Dept. had installed a different router and named it the same as the router that had been installed for use at the meeting house, causing the laptop the Supervisors were using to not direct to the programmed router for their use, creating a conflicting IP address. This matter has been taken care of. Chief Giammarino understands that only one person should
be taking care of all IT work. The Police Department does need their own access point and it will be properly set up early next week. The two laptops will need to be setup again because, Claire Kent of Choice Computer’s has since changed the IP address of the router the town uses. Dodge discussed the frustration the Supervisors have, an example of their frustration is they had to come in on Saturday to enter data that could/should have been entered at the polls if the computers were working properly. The State requires information to be provided in a timely manner, so they had no choice but to come in on the Saturday, causing unnecessary expense. Davidson discussed this matter has been addressed and should not be a problem in the future. The Supervisors would like to have a wireless setup at the meeting house. Selectmen instructed Assistant Davidson to get prices, and get this done before the next election if possible.
· Printer - The Supervisors mentioned they need a new portable printer, approximate cost is $200.00. Chairman Kullgren mentioned he has one at home, if it will work he will donate it to the Town.
· Election meals - Doreen Adams prepared the food for the election workers on the day of the election, Dodge would like it noted the food was excellent.
· Election day – Supervisor Dodge stated that it is her feeling that the Selectmen should be at the election the entire day, especially during a presidential election. Selectmen all agree and will do so in the future. Supervisors would also like a Police Officer present during the presidential election. And further would like the moderator to assure for additional ballot clerks during the Presidential Election.
Action: Before the next election the Supervisors will test the system, test the printer, Board of Selectmen and a police office will arrange a schedule to be present before the next election.
Budgets:
6:00 – 7:00 pm - Review Budgets –
· Revenues were reviewed – The two line items were changed and discussed:
o Recycling - Selectmen have increased revenues for recycling to $15,000.00 in anticipation of new programs this goal should be met. The last quarter of 2007 had the majority of the revenues for recycling.
o Cemetery Fund – Assistant Davidson will meet with Trustee Bliss and have a clear definition as to why the additional revenues in the cemetery fund. They will discuss if 2008 should be increased or if $1,000.00 is a realistic figure.
· Individual Line items –
o Fire – Selectmen would like to see the Inmate Program used to paint the backside of the Fire Station. This would allow a reduction of the building repairs and maintenance line. The Town would need to provide paint, brushes, staging and a meal for the workers. Selectmen would like to meet with Chief Plourde to discuss his budget.
o General Gov’t Buildings- reduced custodial services $1,000
o Health Agencies – reduced Elders Meals to $300.00, as no invoice was submitted in 2007
o Highway - Selectmen & Budget Chair, Bruce Dodge discussed the BAC supports bonding of the roads. Selectmen would like to review the road recon strategy with Road Agent Fox. The last payments on the Grader, Trackless & International Dump truck were made in 2007, a significant savings. The Board would like to meet with Fox next week and discuss strategy with him.
o Library – Selectmen would like to reduce part-time wages from 5% to 2% in keeping with other town employee raises. Selectmen would like to meet with Library Trustees next week to discuss this and other Library matters.
Action: Contact the library custodian and see if he would be interested in cleaning the Fire station; Look into what Lyndeborough, Hancock & Temple librarians wages are.
After reviewing the remaining budgets, Selectmen were pleased the current DRAFT-working budget is $929,120.00, down approximately $79,465 dollars from the 2007-operating budget.
Other Business:
Expense Reimbursement - Assistant Davidson discussed the current policy, which was adopted in 1993; this policy is not being enforced. Reimbursements are, by policy, supposed to be submitted monthly, this is currently not happening. Selectmen rewrote and adopted the policy, all departments are to be notified of this change and it should be noted the policy will be enforced, and reimbursements not submitted in a timely fashion will not be reimbursed.
Monadnock Disposal Services – Chairman Kullgren asked Assistant Davidson to provide Recycle Supervisor, Matt Blanchard with copies of all the MDS bills for his records.
Lyndeborough Mtn. Road Bridge – 11/13 minutes reflected Selectwoman Day was to contact the DOT and discuss this bridge. Day has not had an opportunity to do so, she will do so shortly.
Correspondence – Selectmen reviewed and signed misc. correspondence
Spirit –
Redesign – Selectmen briefly discussed the redesign of the Greenfield Spirit. Selectwoman Day would like to redesign the Spirit, Selectmen would like to see the redesign before it is printed.
Articles of interest - Suggestion for articles in the Spirit followed. Deb will contact the Historical Society to see if they could write an article about long time resident, tax collector/town clerk Anna Chute
Town Reports –
Distributing Town Report - Chairman Kullgren discussed having the boy scouts could go to each home and hand out town reports, instructed Assistant Davidson to look into this for them.
Cover & dedication - The board was instructed to think about a cover photo and a dedication for the Town Report.
Window restoration – Davidson reported she has one quote from Winn Mtn. Restoration, seeking a second quote. She will report to the Board after she received the second quote.
Town Maps – Discussion on having free road maps available for the public. This is a service by “the map guy”; maps are supported via advertising displayed on the maps themselves. A sample was provided for the Board to review. All were supportive of this. Davidson will contact “the map guy” and let him know the board approved this.
Critical dates – The Board reviewed upcoming dates of importance –
Petition articles must be submitted no later than February 5th,
Public hearing posting must be posted no later than February 8th,
Public Hearing on 2008 budget is scheduled for February 12th at 6:30 pm.
Last date to hold the hearing is February 15th.
Town report information must be submitted into the central office no later than February 1.
Planning Board - Selectman Adams reported on the First Neighborhood presentation, submitted by Crotched Mountain. Also reported to the planning board by the fire dept. is where the 5 cisterns in town are located. Further discussion by the planning board regarded any subdivision with 7 lots or larger will require fire ponds or cisterns.
9:15 In accordance with RSA 91A:3 II (c ) Chairman Kullgren motioned to enter into a non-public session to discuss a matter, which if discussed publicly may adversely affect ones reputation. Seconded by Day & Adams. Roll Call vote – Unanimously in the affirmative
9:35 – Motion by Kullgren to enter out on non-public and to further seal the minutes. Seconded by Day & Adams. Roll Call vote – Unanimously in the affirmative
Decision – No decision was made
With no further business the meeting adjourned at approximately 9:45 pm. The next scheduled meeting will be held Tuesday, January 22, 2008 at 6:00 pm.
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